Wedding Photography Terms & Conditions
This Agreement constitutes an order for wedding photography as agreed by both parties: Melissa Irvine trading as Melissa Irvine Photography (“the Photographer”) and the Contracting Party (“the Client”)
This Agreement constitutes an order for wedding photography as agreed by both parties: Melissa Irvine trading at Melissa Irvine Photography (“the Photographer”) and the Contracting Party (“the Client”). It is mutually agreed that the Photographer shall provide services and/or goods as specified and that the Client shall pay the amount due for the said services and/or goods on the due date set out on the booking form.
PAYMENTS BOOKING FEE
A non-refundable booking fee of £400 is charged to reserve the day – this fee is deducted (in full) from the total package price.
PAYING THE BALANCE
The remaining balance is due one month prior to your wedding date.
CREATIVE LICENCE
The Photographer shall be granted creative and artistic licence in relation to the choice of locations and poses used. The Photographer’s judgement on photographic style and the number of photographs taken shall be deemed correct. Style and number of photographs are dependent on available light, changes of the weather, allowed time and the availability and willingness of subjects.
The Photographer will endeavour to honour requested photographs but does not undertake to guarantee any specific photograph nor incorporate any specific background, location or group arrangement, or to photograph every guest. The Photographer will provide a colour balance that is as true as possible but cannot guarantee exact colour matching due to anomalous reflectance caused by a combination of certain dyes and materials especially man-made fibres, and varying lighting situations. The Client acknowledges that it is sometimes impossible to record the exact colour as seen by the human eye.
TIMINGS OF THE DAY
The Client will allow sufficient time throughout the day for the Photographer to fulfil her role and take the required photographs. The Clients will be ready at the times specified before the wedding ceremony and allocate sufficient time for the photographs between the ceremony and reception, or at another time in the day.
It is recommended that at a minimum of 2 hours is allowed between arrival at the reception venue and the start of the wedding breakfast, receiving line or speeches, whichever is first. Please bear in mind that if your wedding is not in high summer the light will be limited later in the day so timings need to be adjusted accordingly. For the best results, allow 20-30 minutes for couple portraits during the day with the option of a further 10 minutes in the hour before sunset.
COPYRIGHT
The entire copyright of the photographs is retained by the Photographer at all times throughout the world. Any images or copies of images whether stored digitally or otherwise on any computer programme including any source or object code, computer files or printed documentation relating to such images are protected by the Copyright and Design Act 1988 (“the Act”). It is contrary to the Act to copy or allow copies of an image created as part of this agreement (whether in print form, electronically or by other means) without the written permission of the Photographer. The Photographer grants the Client a licence to use the images for personal display purposes only. Images may not be copied, electronically or otherwise, and may not be sold or used for commercial purposes.
THE PHOTOGRAPHER
If, due to unforeseen and extreme circumstances, such as illness or accident, the Photographer is unable to attend the wedding, a replacement photographer of a similar style and standard will be supplied. This may be without notice.
USE OF IMAGES
The Photographer reserves the right to use the images for promotional purposes, including advertising, display, website, blog, publications, competitions or other purposes.
RETOUCHING
The Photographer will perform a certain amount of retouching and post-processing at her discretion. The Photographer shall be granted creative and artistic licence in relation to post-processing decisions and artistic finishing, and her professional decision shall be respected. If the Client requires further retouching, digital manipulation and artistic finishing, this is available to the Client at additional cost.
DELIVERY OF IMAGES
Images will be ready for viewing 8 weeks after the wedding. The Photographer will send the client a link to an online gallery where the images can be viewed.
TRAVEL AND SUBSISTENCE
Travel is an additional charge at 45p/mile. This will be discussed at the time of booking the wedding. For further afield weddings potential accommodation the night before and the night after the wedding are to be covered, ideally in the wedding hotel or as near to the venue as possible. For destination weddings 3 nights’ accommodation, all travel expenses, transfers and subsistence should be covered. At the wedding The Client will ensure The Photographer is provided a hot meal equivalent to the wedding breakfast, at the same time as guests are eating, preferably in a room nearby to the Wedding Reception.
EXCLUSIVITY
The Photographer shall be the sole professional (still) photographer at the venue specified. Family, friends, and other guests are however, positively encouraged to take photographs throughout the day provided that they do not affect the Photographer from taking and producing the images she requires. Guests should seek permission from the Client before posting images on social media sites.
LIMITATION OF LIABILITY
This agreement is subject to alteration or cancellation by the Photographer owing to any cause/s beyond her reasonable control, including but not limited to an act of God, fire, war, road closure, total photographic failure, injury or sickness (a “Force Majeure Event”). The Photographer’s liability in the case of a Force Majeure Event shall be limited to a full refund of the monies paid. This limitation on liability shall also apply in the event that the photographic materials are damaged in processing, lost through camera or computer malfunction, lost in the postal system, or otherwise lost or damaged. In the event the Photographer fails to perform for any reason, the Photographer shall not be liable for any amount in excess of monies already paid. Your statutory rights are not affected. Neither party to this agreement shall be liable for indirect or consequential loss.
CANCELLATION
The Client may cancel this agreement at any time by giving written notice to the Photographer. In all instances, notification of cancellation will be effective on the date received by the Photographer. If the client cancels after the final payment (less than 30 before the wedding) the total payment will be non- refundable. If the client cancels more than 30 days before the wedding there will be no outstanding payments, however the booking fee of £400 is non-refundable. Should the Client wish to postpone the wedding then, subject to the Photographer’s availability, all monies paid may be applied to the new wedding date. In this case, the total fees chargeable shall be fees that apply at that time. In the event that the Photographer is unable to take another wedding booking on the Client’s cancelled or postponed date then the above cancellation fees will apply. The Photographer recommends wedding insurance so that any unforeseen events are covered.
COMPLAINTS
Any complaints should be raised by the Client with the Photographer in writing, within 28 days of first becoming aware of the matter to be complained of and in any event within 28 days of receipt of the images.
Declaration
I confirm I have read and fully understand the terms of this agreement and understand that this agreement becomes effective immediately. I agree that cancellation rates apply in case of any cancellation by me.
